How it's bought
Evaluate the platform free, scope a funded institutional project, or deliver long-term staff and public access. Most institutions buy Archivers.ai as part of a project — not as simple monthly software.
Most institutions do not buy Archivers.ai as simple SaaS. They buy it as part of a cataloguing, digitisation, or access project. For these projects, we provide implementation, standards mapping, processing credits, and optional public-access delivery.
1. Evaluate
Use the platform on a small batch of your own collection. Free to start, with an optional scoped pilot for teams that need to validate on a representative sample.
Who this is for: individual archivists, volunteer-run community archives, anyone evaluating the platform before a bigger conversation.
2. Institutional projects
Use Archivers.ai to deliver a funded digitisation, backlog-reduction, or access project. Includes implementation, standards mapping, and prepaid processing sized to the collection.
Who this is for: archives services, university special collections, local authority heritage teams, museums with significant digitised backlogs, NLHF and other funded projects.
3. Access & continuity
Keep digitisation work visible after the backlog is processed. Staff Explore, public discovery portal, and evidence of engagement that supports funder reporting and digital sustainability arguments.
Who this is for: institutions that have finished a backlog project and want to justify and extend the value of the work through staff research tools and public-facing access.
| If you are… | Typical context | Start here |
|---|---|---|
| An individual archivist experimenting | Small batch, no budget conversation yet | Try 20 items free |
| A small volunteer community archive | Parish records, local history, no IT team | Try 20 items free |
| A funded backlog project | NLHF, research grant, or capital project money | Scope my project |
| A museum or university collections team | Existing CMS, mixed formats, standards needs | Scope my project |
| A large institution | Multiple teams, complex schemas, public access | Scope my project |
| Post-backlog, planning retention | Project complete, now need staff and public access | Talk about access |
Early-access participants receive preferential terms at launch. For data handling, ownership, training-data policy, and exit, see the Trust & Security page.
FAQ
Why don’t you show monthly prices?
Most institutions do not buy Archivers.ai as simple SaaS. They use it as part of a cataloguing, digitisation, or access project with a defined scope, standards mapping, and prepaid processing. A flat monthly plan table is not the right shape for that decision, and it underrepresents what we actually deliver. We publish a free evaluation route, and we scope institutional projects in conversation.
Is there really a free route?
Yes. The Community plan lets you process up to 20 items free, with no credit card, so individual archivists and small volunteer groups can try the platform on their own material before deciding whether to go further.
What counts as an “item”?
An item is a single file processed by the AI — a document, photograph, audio recording, or video. Uploading a file without processing it does not count.
How does an institutional project work?
We start with a scoping conversation covering current repository or CMS, target export format, collection size, digitisation status, funding stage, and public access needs. From there we agree workspace setup, standards mapping, export profile configuration, and prepaid processing credits sized to the project.
Do you offer discounts for charities or educational institutions?
Yes. Contact us at hello@archivers.ai to discuss preferential terms for registered charities, universities, and public-sector archives.
What happens to my data if I stop?
You can export your data at any time in open formats (EAD3, BagIt with PREMIS, Dublin Core, CSV). We are not the system of record — your repository or CMS is. See the Trust page for full data handling, ownership, and deletion policies.