Institutional onboarding

How we scope and run an institutional project.

The consultative path for funded digitisation, larger backlogs and complex schemas. Six steps, from first call to post-project access.

Talk to us about a Pilot Start free

Prices published in full · What we agree is the shape of the delivery

The route

Three phases, six documented steps.

Nothing is scaled up until a sample has been reviewed by your archivists and the mapping is written down.

An Archivers.ai collection analysis showing the detected date range, a suggested level of Fonds, subject themes, a proposed arrangement into two record groups, and a list of gaps and inconsistencies
Steps one and two

Scope the project, map the standards.

A short call on systems, collection and funding stage, then a workshop that turns your schemas into a documented mapping.

  • Current systems, collection size, funding stage
  • Field-by-field mapping to your export targets
  • Vocabularies, sensitivity rules, rights policy
Standards and honest limits
An Archivers.ai record from a sample run awaiting review, showing a personal-data flag, an expandable evidence panel, and evidence marks beside each drafted descriptive field
Steps three and four

Refine on a sample, then configure.

We process a representative sample through the agreed mapping. Your archivists say what is working, and the rules are tuned before scaling.

  • Sample across every material type
  • Descriptive style set for your organisation
  • Export profile tested on a staging instance
All export formats
The Archivers.ai Explore workspace answering a research question about a collection, with a grounded summary drawn from the organisation’s own reviewed records
Steps five and six

Deliver, then keep the access.

Your team processes the backlog in a configured workspace, and the conversation shifts to what survives the project closing.

  • Roles, review workflow, credits sized to scope
  • Regular checkpoints during delivery
  • Staff Explore, public discovery, funder reporting
Public access and Explore
Scope

What Archivers.ai does, and doesn’t, replace.

These are design choices, not gaps waiting to be filled. The Trust page carries the procurement detail.

No replacement of your repository or CMS

No publishing without archivist review

No training of foundation models on your data

No lock-in — open formats only

Common questions

What institutions ask first.

Do we have to go through onboarding?

No. Self-serve plans need nothing but a signup. Onboarding exists for funded projects, complex schemas and larger backlogs, where the mapping needs agreeing in advance.

What does the pilot cost?

The Archivers Pilot is £1,200 one-time: AI consulting plus app access, guided setup, an agreed scope, and 1,500 credits. It is sold by invoice rather than checkout.

Who does the reviewing?

Your team. We agree the review policy before the full run, including who can accept a record and how sensitive material is handled.

Can you work with a bespoke system?

If it ingests EAD3, Dublin Core, BagIt or CSV, a profile can be agreed during onboarding. Tell us what it expects and we will work out the mapping.

How long does it take?

The pilot window is 30 days. Full delivery depends on collection size and review capacity, and is agreed at scoping alongside the credit pack.

Tell us the shape of the project.

We will walk through how onboarding would run for your collection and your downstream system.

Talk to us about a Pilot Start free