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What a drafted record actually looks like.

Four real material types, shown as they arrive and as an archivist reviews them. Nothing here was published without a human accepting it.

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A catalogue record in Archivers.ai showing the AI-drafted title and description beside the scanned source page, with the descriptive field set marked Unreviewed

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How the examples were made

Upload, review, export.

The same three steps produced every specimen below.

Upload and describe

Documents, photographs, objects, audio and video. Video up to 2 GB a file on paid plans; documents to 50 MB, images and audio to 500 MB.

  • Collection context sharpens the draft
  • Credit cost shown before you commit

Review every field

Each suggestion cites its evidence from the source, or says that it has none.

  • Edit any field, then accept the record
  • Personal data flagged before publication

Export to standards

EAD3, BagIt with PREMIS, Dublin Core, Spectrum CSV, and import CSV for AtoM, ArchivesSpace and Archivematica.

All export formats

Before and after

A filename becomes a record.

Illustrative specimens, shortened for reading. The drafted fields are what a reviewer sees.

Manuscript Handwritten letter

Before

IMG_0847.jpg
Added 14 March 2019
“Letter, possibly 19th century”

After — drafted, awaiting review

title
Letter from Rev. Thomas Ashworth to the Parish Council of St Mary's, Whitby
date
1847-06-12
creator
Rev. Thomas Ashworth
format
Manuscript letter, ink on paper, 2 pages
subjects
Parish administration; Church repairs; Community fundraising
scope
A request for funds to repair the north transept roof after storm damage in winter 1846.
condition
Good. Minor foxing at the edges.
access
Open
Photograph Undated group portrait

Before

SCAN_2341.tif
Added 2 November 2020
“Group photo, unknown date”

After — drafted, awaiting review

title
Workers at Hartlepool shipyard, circa 1920
date
c. 1920
creator
Unknown photographer
format
Gelatin silver print, 6 x 4 inches
subjects
Shipbuilding; Industrial workers; Hartlepool
scope
Group portrait of about thirty workers outside a dry dock, a part-built hull behind them.
location
Hartlepool, County Durham
access
Open
Audio Oral history cassette

Before

TAPE_089_SIDE_A.mp3
Duration 47:22
“Oral history interview”

After — drafted, awaiting review

title
Margaret Dunn on life in the Durham coalfields, 1940s to 1960s
recorded
1987-09-15
people
Interviewer: Dr Helen Cross; Interviewee: Margaret Dunn (b. 1928)
format
Audio, digitised from cassette, 47:22
subjects
Coal mining communities; Women's history; County Durham
timings
12:45 father's work at the pit; 28:10 the 1947 fuel crisis
access
Restricted — permission of estate required
Video Transferred VHS clip

Before

VHS_TRANSFER_012.mp4
Duration 22:08
“Local event footage”

After — drafted, awaiting review

title
Middlesbrough annual carnival parade, 1983
date
1983-07-08
creator
Teesside Community Video Project
format
Video, digitised from VHS, 22:08
subjects
Community events; Carnivals; 1980s social history
scenes
05:30 float from Harrison's Bakery; 17:40 mayor's address at Albert Park
location
Linthorpe Road and Albert Park, Middlesbrough
access
Open — Creative Commons

One credit catalogues one photograph or object, one document page, one minute of video, or five minutes of audio. See plans and credits

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